Equipment rental software that knows which machine is which.
Nexovil is equipment rental software for independent tool and equipment yards. Each machine is a unit with a serial number, a QR tag and its own history. Maintenance can be scheduled by calendar days or by rental count, a machine that is due for service leaves the available list automatically, and damage reports carry photos and repair cost against the deposit.
Where tool and equipment yards lose time and money
Service that depends on someone remembering
A plate compactor goes out for the fortieth time because nobody counted. The next customer gets a machine that should have been serviced.
Which serial number went out?
When a unit is damaged or goes missing, you need to know exactly which one, who had it and what condition it left in.
Consumables and safety gear lost in the noise
Blades, fuel cans, harnesses and PPE get rented, sold or lost. Without a record, they quietly leak margin.
How Nexovil handles it
Unit tracking with QR tags
Print a QR code for every unit. Yard staff scan it with a phone camera to check it out or back in, with manual tag entry if the camera is blocked.
Maintenance by calendar or rental count
Set service intervals in days or in number of rentals. Nexovil creates the service record and removes the unit from the available list until it is done.
Damage reports with photos
Open a report at return, attach photos, log the repair cost and apply it to the deposit. Reports can be reopened within 30 days if more damage appears.
Pooled quantities for small items
Track consumables and accessories as pooled quantities so you are not creating a record for every box of blades.
What you will track
Typical items for a tool and equipment yard. Pooled items are counted by quantity. Unit items carry their own tag and history.
- Plate compactor (unit)
- Concrete mixer (unit)
- Pressure washer (unit)
- Safety harness (unit)
- Blades and consumables (pooled)
- Generator (unit)
The plan we suggest: Pro
Maintenance scheduling, QR check-out and damage tracking are all on Pro, and they are the core of a tool yard's day.
Pro is $249 a month with unlimited team members. The 14-day trial gives you full Pro access with no card, so you can test it on real bookings first.
Questions from tool and equipment yards
Can I schedule maintenance by number of rentals?
Yes. Maintenance can be set by calendar days or by rental count on Pro and Business. Service records are scheduled automatically.
Does a unit in maintenance still show as available?
No. Items that are due for service leave the available list automatically, so staff cannot rent them out by mistake.
Can I import my existing equipment list?
Yes. CSV import is included on every plan.
Keep reading
Run Saturday without the phone call.
Start the 14-day trial with full Pro access. No card. Import your item list, make five real bookings and see for yourself.