AV rental software that counts the cables too.
Nexovil is AV rental software for independent rental yards. Consoles, speakers and projectors are tracked as serialised units, cables and adapters as pooled quantities, and every case has a QR tag so check-in confirms what came back. Damage reports with photos and deposit tracking sit on the booking, and quotes and contracts go to the customer as links.
Where av yards lose time and money
Small parts disappear
A missing XLR cable is not a big loss until you repeat it fifty times a year. Pooled counts at check-in make shortfalls visible.
Cases that go out half packed
A case leaves without the power lead or the stand adapter, and the customer calls from the venue.
Gear tested too late
The projector that does not accept the customer's laptop is found at the event, not at the counter.
How Nexovil handles it
Units and pools together
Serialised units for consoles and speakers, pooled quantities for cables and adapters, in the same booking.
QR check-out and check-in
Scan each case out and back in with a phone. A scan at return confirms the case is home and records its condition.
Damage and deposit on the booking
Photos, repair cost and the deposit decision are kept on the same record as the rental.
Quotes and contracts online
The customer accepts a quote and signs the contract from a link before the gear is loaded.
What you will track
Typical items for a av yard. Pooled items are counted by quantity. Unit items carry their own tag and history.
- Mixing console (unit)
- Line array speaker (unit)
- Projector (unit)
- XLR and power cables (pooled)
- Stands and adapters (pooled)
- Road case (unit)
The plan we suggest: Pro
QR check-out, damage tracking and the quote portal are on Pro, and they are what keeps case contents accountable.
Pro is $249 a month with unlimited team members. The 14-day trial gives you full Pro access with no card, so you can test it on real bookings first.
Questions from av yards
Can I track cables as quantities?
Yes. Pooled items are tracked by quantity, so a booking for 40 cables reduces what is available for those dates.
Does Nexovil replace event production software?
Nexovil focuses on rental operations: quotes, bookings, contracts, check-out, damage and routes. If you need crew scheduling and show production planning, see the Rentman comparison.
Can the customer sign before pickup?
Yes. Contracts are sent as a single-use secure link and signed online.
Keep reading
Run Saturday without the phone call.
Start the 14-day trial with full Pro access. No card. Import your item list, make five real bookings and see for yourself.