Every tool a rental yard runs on.
Nexovil covers the whole rental: quote, booking, signed contract, QR check-out, damage and deposit, delivery route and maintenance. Core tools are on every plan. Yard tools such as QR check-out, damage tracking and route sheets arrive with Pro at $249 a month.
Bookings and live availability
All plans
The booking calendar is the single place where promises are made. Every quote and booking is checked against existing reservations at the moment it is created, so the same unit cannot be reserved twice for overlapping times.
- Day, week and month calendar views
- Half-open time ranges, so a rental ending at noon does not block one starting at noon
- Pooled quantities (chairs) and individual units (tents, trailers) in the same booking
- Auto-cancel and rebook options when plans change
Contracts and e-signature
All plans
Customers receive a secure link, read the contract on their phone and sign. The PDF is generated in the browser and stored with enough evidence to stand up later.
- Single-use tokenised links that expire automatically
- SHA-256 hash of the signed PDF stored as evidence
- IP address and user agent recorded at signing
- Signed contracts cannot be edited afterwards
QR check-out and check-in
Pro and Business
Give every item a printable QR code. Yard staff scan it with a phone camera to check it out or back in, with no paperwork in the field.
- Pooled items and serialised unit items both supported
- Manual tag entry if the camera is blocked or a label is damaged
- Offline mode: scan without signal and sync when it returns
- Installs to the phone home screen as a web app, no app store
Damage tracking and deposits
Pro and Business
Open a damage report from the booking when an item comes back, attach photos, log the repair cost and apply it to the deposit.
- Photo evidence attached to the booking
- Automatic deposit deduction tracking, to the cent
- Waiver support
- Reports can be reopened within 30 days
Route sheets
Pro and Business
Print one page for the driver with every delivery and pickup for the day, so the load-out order matches the route.
- Stops sorted by time
- Grouped by day and address
- One printable page per driver
Maintenance scheduling
Pro and Business
Tell Nexovil how often an item needs service and it creates the service record for you. An item that is due for service leaves the available list until the work is recorded.
- Intervals by calendar days or by number of rentals
- Auto-scheduled service records
- Items in maintenance cannot be booked by mistake
Why count rentals, not just days? A plate compactor that sits idle for a month needs less service than one rented forty times. Counting rentals ties maintenance to real wear.
Quote portal
Pro and Business
Send a quote as a link. The customer accepts or declines online. Quotes expire on a date you set, and reminders go out before they do.
- Accept or decline online
- Expiry with automatic reminders
- Accepted quotes become bookings
Loyalty and re-engagement
Pro and Business
See who your best customers are and who has gone quiet, so repeat business gets a phone call rather than a hope.
- Customer spend and last rental date
- A list of customers who have not rented in 90 days
- Configurable discount after a set number of rentals
Your data, in and out
Nexovil does not hold your records hostage.
CSV import
Bring your item list in from a spreadsheet or another system. Included on every plan.
CSV export
Export items, customers and bookings whenever you want. After a trial ends without a plan, you keep 30 days to export.
Public API
Read items, customers and bookings and create bookings from your own systems on the Business plan. See the API reference.
The right access for each person
Owners see everything. Counter staff handle quotes, bookings and contracts. Yard workers scan items in and out. Every role is free to add, because there is no per-user fee.
How rental prices are calculated
Price is set per item per day. A weekly rate applies when a rental is 7 days or longer. Each started 24-hour period counts as one rental day. Seasonal rates are not part of the current release.
Installs like an app
Nexovil is a web app that installs to an iPhone or Android home screen. There is nothing to download from an app store, and updates reach everyone at once.
| Feature | Starter$99 a month | Pro$249 a month | Business$499 a month |
|---|---|---|---|
| Items | Up to 100 | Unlimited | Unlimited |
| Locations | 1 location | 1 location | Up to 3 locations |
| Team members | Unlimited | Unlimited | Unlimited |
| Bookings, calendar and contracts | Included | Included | Included |
| CSV import and export | Included | Included | Included |
| QR check-out and check-in | Not included | Included | Included |
| Damage tracking and waiver | Not included | Included | Included |
| Maintenance scheduling | Not included | Included | Included |
| Delivery route sheets | Not included | Included | Included |
| Quote portal and expiry | Not included | Included | Included |
| Loyalty and re-engagement | Not included | Included | Included |
| Offline mode | Not included | Included | Included |
| Public API | Not included | Not included | Included |
| Priority support | Not included | Not included | Included |
| Referral program | Not included | Not included | Included |
Feature questions
Which features are on every plan?
Bookings with live availability, the calendar, contracts with e-signature, inventory and CSV import and export are on every plan, along with unlimited team members.
Which features need Pro?
QR check-out and check-in, damage tracking and waiver, maintenance scheduling, delivery route sheets, the quote portal, loyalty and re-engagement, and offline mode are on Pro and Business.
What does Business add?
Up to three locations, public API access, priority support and the referral program, on top of everything in Pro.
How are rental prices calculated?
Price is set per item per day. A weekly rate applies from 7 days. Each started 24-hour period counts as one rental day. Seasonal rates are not part of the current release.
Run Saturday without the phone call.
Start the 14-day trial with full Pro access. No card. Import your item list, make five real bookings and see for yourself.